Application and Deposit
To apply for a course at Study Academy Vienna, applicants must submit both the completed application form and the required deposit, as specified on our website. The application is considered complete once we receive both the application form and the deposit. Upon receiving the completed application and deposit, Study Academy Vienna will review the application and notify the applicant via email to confirm acceptance. The deposit is fully refundable only if the application is not accepted by Study Academy Vienna. If the applicant withdraws their application or fails to meet the admission criteria, the deposit will not be refunded.
Payment
Students may register for the courses at any time before the course commencement. However, due to the high demand and limited availability of spaces, it is strongly recommended to submit your deposit and application promptly to secure your enrollment. Early registration ensures your place in the course and allows for timely preparation for your studies at Study Academy Vienna.
A deposit of €500 is required to be paid after the application form has been submitted and accepted. The balance of fees is due two months before the course begins. If the student registers within two months before the beginning of the course, the full fee will be payable at once. The accepted methods of payment are personal cheques or bank transfers. Please note that any charges incurred by the chosen method of payment must be borne by the applicant.
Bank Details: For security reasons, Study Academy Vienna does not publish its bank details online. Upon acceptance of your application and confirmation of your placement, we will provide the necessary bank details in your registration confirmation.
Student’s Agreement
All students attending Study Academy Vienna are expected to adhere to the following code of conduct:
- Attendance and Punctuality: Attend and arrive punctually to all scheduled classes and activities.
- Campus Restrictions: Remain on campus at all times unless granted permission by the course director or a staff member.
- Permission for Off-Campus Activities: Seek permission before leaving campus during free time.
- Curfew and Overnight Stay: If permitted off campus, return and sign in by 23:30 each night and remain in assigned rooms until morning.
- Respect for Privacy: Refrain from entering areas designated for the opposite sex, including dormitories and bedrooms.
- Behavioral Expectations: Conduct oneself courteously and respectfully towards staff, fellow students, and members of the public.
- Weekend Leave: Obtain signed, written parental permission for weekend leave or visits to relatives or friends off campus.
- Responsibility: Behave responsibly in all situations and adhere to the rules and regulations set by Study Academy Vienna.
- Prohibited Substances: Refrain from using or possessing drugs, cigarettes, or alcohol while under the jurisdiction of Study Academy Vienna.
- Legal Compliance: Abide by Austrian laws and regulations at all times.
This code of conduct ensures a safe, respectful, and productive learning environment for all students at Study Academy Vienna.
Student Misbehaviour
If a student attending the camp breaches any rules outlined in the Student’s Agreement, which they have agreed to, the incident will be promptly reported to their parent/guardian. Such behavior may result in immediate dismissal from all courses. In such cases, no fees will be refunded, and the parent/guardian will be responsible for covering the costs of alternative accommodation, travel arrangements, or any other expenses arising from the student’s removal from the course.
Sports and Activities
Refunds & Cancellation Policy
Parents/guardians must notify Study Academy Vienna via email or post at least two months before the course start date if their child will not be attending due to personal or medical reasons. If a student decides to cancel the course for any reason (medical, emergency, or personal), the entire course fee is non-refundable if the cancellation occurs within 8 weeks (2 months) before the course begins. The registration fee of €500 is non-refundable, even if the entire course fee is paid upfront. Study Academy Vienna reserves the right to cancel a student’s place if the balance of fees is not received by the payment date, with no refund of the deposit in such cases. If cancellation notice is given after the payment date, no refund will be issued.
This policy ensures clarity and fairness in managing cancellations and refunds at Study Academy Vienna.
Under-subscribed Classes and Course Alterations
Study Academy Vienna reserves the right to cancel classes in the camp if they are under-subscribed. In such cases, students will have the option to choose another class or enroll in online tutoring. One-on-one tutoring may incur additional costs. Additionally, Study Academy Vienna reserves the right to alter courses in the event of unforeseen circumstances beyond our control. If such a situation arises, parents/guardians will be notified promptly and offered a full refund or an alternative course option.
These measures ensure flexibility and responsiveness to changing circumstances while maintaining our commitment to quality education at Study Academy Vienna.
Medical Insurance and Injury
Students must provide proof of medical coverage and insurance upon arrival at the Camp to ensure adequate coverage for any potential injury or illness. In the event of such occurrences, students will receive comprehensive medical care under their insurance policy and may need to leave the course early if the condition warrants it. However, no refunds will be issued under these circumstances.
Students from Austria can utilize their E-card, while those from within the EU can use their European Health Insurance Card (EHIC) to access medical services. Students from outside the EU must possess private medical and dental insurance.
Study Academy Vienna explicitly disclaims any responsibility for injuries or incidents that occur off campus, provided students have obtained written permission to leave during their free time.
In cases requiring medical treatment, the parent/guardian grants permission for their child to receive treatment as recommended by qualified medical professionals.
Dietary Requirements and Medication Policy
Study Academy Vienna holds no responsibility for any harm experienced by students, such as allergic reactions, if specific dietary requirements have not been specified in the medical form submitted with the application.
Students who require medication during the course must provide evidence of their medical prescription before the course commences. This documentation can be submitted via email to mila.alexandrov@gmail.com or sent by post to the address provided on our website.
Liability for Damage to Property and Injury to Others
Parents/guardians of students attending Study Academy Vienna bear full responsibility for any damage to property or injury caused by the student. This includes incidents occurring on campus, during off-campus activities sanctioned by the academy, and any damage done to the Castle where lessons are held and the hotel where students reside.
Study Academy Vienna explicitly disclaims any liability for damage, loss, or theft of personal property belonging to the student or third parties. It is the responsibility of parents/guardians to ensure adequate protection and insurance coverage for their child’s belongings.
Furthermore, in the event of property damage or injury caused by the student, parents/guardians agree to indemnify and hold Study Academy Vienna harmless from any claims, liabilities, costs, or expenses arising from such incidents.
This policy underscores the importance of responsible behavior and the proactive safeguarding of personal and community property while attending Study Academy Vienna.
Off-Campus Policy
During lunch breaks and designated free time, students may be permitted to leave campus, contingent upon obtaining permission from the course director or a designated staff member.
Students must present a signed, written letter from their parent/guardian granting permission for unsupervised off-campus activities during free time. Failure to provide this permission will restrict the student to on-campus activities supervised by staff, including sports activities and planned trips included in the course curriculum. Parents/guardians acknowledge and agree to this condition by signing the agreement, understanding that Study Academy Vienna assumes no responsibility for students who choose to leave campus unsupervised.
This policy ensures safety and accountability while allowing for appropriate student independence during designated free periods at Study Academy Vienna.
Photograph Permission
Indemnity Clause
In the event that any of the terms, conditions, or rules reasonably imposed by the staff are not adhered to by the parent, guardian, or student, the parent/guardian hereby agrees to indemnify and hold harmless the staff, directors, and affiliates of Study Academy Vienna. This indemnification includes but is not limited to any costs, expenses, liabilities, or claims arising from the failure to comply with said terms and conditions.
The parent/guardian acknowledges that the staff and directors of Study Academy Vienna bear no responsibility for non-compliance with the established rules and guidelines. By agreeing to this indemnity clause, the parent/guardian assumes full responsibility for ensuring adherence to all terms and conditions set forth by the academy.
This provision ensures clarity and mutual understanding regarding responsibilities and liabilities between the parties involved in the education and care of the student at Study Academy Vienna.
Transportation Policy
Study Academy Vienna arranges transportation for students between the airport and the campus upon arrival and departure. However, during their free time, students are responsible for arranging their transportation.
We prioritize the safety and convenience of our students by ensuring reliable transportation services to and from the airport. For additional travel needs during free time, students and their families are encouraged to plan accordingly to optimize their experience at Study Academy Vienna.
Declaration
I hereby declare that all information provided in this form is accurate and complete. I understand that my child’s enrollment may be subject to withdrawal if any information is found to be false or inaccurate.
I acknowledge and agree to the terms and conditions governing acceptance and expectations of the program in which my child is enrolling. I further understand that Study Academy Vienna retains the right to terminate a student’s enrollment if they fail to comply with the Student’s Agreement section of the terms and conditions, or if their conduct is deemed inappropriate by the course staff. Immediate withdrawal may occur in such circumstances, and no fees will be refunded under any circumstances.
I have thoroughly reviewed and understood the terms and conditions outlined above, and hereby consent to them.